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Email from the Coach... May 8, 2016

posted May 9, 2016, 8:17 AM by Louisa Gators Swim Team   [ updated May 9, 2016, 8:19 AM ]
Hello Gators!
I am excited to announce that Swim Season 2016 has arrived although we are still waiting on the sun and warm weather!!  We will be at the pool in ONE week!!!  Thanks to everyone who came out for our Cinco de Mayo 5K, we had a lot of fun despite the gloomy weather.  Welcome to our new Gators, we can’t wait to get to know you and your family.  To our returning Gators…can’t wait to see you again!!  The POGA board has worked hard this winter to create a fun-filled summer with a variety of activities and opportunities which we are looking forward to sharing with you.  I have attached the summer schedule, please remember that there may be adjustments throughout the summer so be sure to check our Gator Bulletin Board for the most up to date information.  Just a few reminders until we get to the pool…
May 15 – Gator Opening Day Picnic, 2- 5 PM
All swim team families are invited, please bring a side dish and dessert to share with the team.  We will provide hot dogs, buns, condiments, plates, napkins and utensils.  The pool will be open so bring your suits and towels!  This will be a great opportunity to meet the bulk of the coaching staff, order equipment, try on suits, pick up fundraising information and get to know the rest of the team!
May 16 – May 19 Schedule  (no practice Friday, May 20)
5:15 – 5:45  Blue swimmers (Activity Pool)
5:45 – 6:15 Prep (Activity Pool)
5:00 – 5:45 Yellow
5:45 – 6:15 Blellow
6:15 – 7:00 Red
7:00 – 8:00 Green
Team Apparel
This year we will be handling all team apparel purchases (exclusive of team suit and goggles) through Image Designers in Richmond.   Order forms will be available at registration or on the website.  Orders will be submitted two times throughout the summer.  There will be a lot of options for us, examples of products will be available when we get to the pool.  Note – with the exception of the team suit, team apparel is NOT required.  Each swimmer will receive a team t-shirt & swim cap as a part of their registration fee.  Additional family team shirts may be purchased to show your support.  The deadline for the Team T-shirt order will be May 31…please pre-order to insure you get your shirt.  May 31 will also be the first deadline for the team apparel.   The second and final apparel deadline will be June 17.  These deadlines will allow items to be received in time to use/wear during the season.
Attractions Dining & Shopping Guide – we will have 2016 Attraction Guides for both Fredericksburg and Charlottesville area restaurants and grocery stores.  The guides cost $25 and contain coupons for many different places.  Each guide contains $30 worth of Food Lion coupons so money can be recouped quickly!  Families will receive the team portion of each guide sold.
ShopWithScrips – is a great program which allows families to purchase scrips (essentially gift cards) for places they normally shop and the team will receive a designated amount.  Specific instructions and help signing up will be provided at registration meetings and at the pool or by contacting Rhonda Reinhardt at  This is an amazing way to raise money without changing anything about your life!
Raffle Tickets – we hope to have at least one for the 2016 season.  Families will receive credit for the actual amount of money collected from raffle ticket sales.  The POGA board will pick an item during the upcoming week so that tickets will be available at the picnic next weekend.
JSL Champ Ads – swimmers may sell ads for the Championship Meet.  The deadline will be June 29 so get started early.   The team gets to keep approximately 50% of the actual amount of the ad sold, therefore you will receive credit based on the 50% amount you sell.  (Exact amount will be determined by JSL Champs Committee)
Swim A Thon – each swimmer can participate by getting pledges for the number of lengths they swim in a designated time period.  The Swim A Thon will be held on June 30 for all swimmers.  Yellow/Blellow will be from 7:30 – 8:30 PM, Red/Green will be 8:30 – 9:30 PM.  Note – during the Swim A Thon, there will be NO practice for swimmers not participating in the Swim A Thon. Make up times may also be scheduled during practice if needed.  This is a great opportunity for family and friends who do not live in the area to become involved in the team.  Forms will be available at registration, the front desk at the pool and from Coach Debra.  This is an easy fundraiser and requires minimal effort for parents as the swimmers do all the work!  Parents will be needed during the Swim A Thon to count laps for your swimmers.  Swimmers will receive Fundraising credit for the actual amount of Swim A Thon money submitted to POGA.
Summer Concert Series
The Swim Team will be handling the beer concessions at the Summer Concert Series held at the Louisa Art Center on June 17 & July 15.  We will need several adults to handle the concession and will also be able to sell raffle tickets or other items at this time.
Team Sponsors – each family can solicit sponsorship and/or goods from area businesses.  Please refer to the donation list below to get the breakdown on what each level of donation will receive from the team.  All donations over $150 will receive name on t-shirt if received by May 27.  Sponsor forms are available from Coach Debra, the Louisa Gators website and can be found in the small file box on the front desk at the pool.
GATOR FAMILY Sponsor – Donations over $50
·        Your name listed on our website
·        Listing in our swim meet heat sheet
BRONZE Sponsor – Donations over $150
·        Previous level benefits PLUS:
·        Your name/logo/link displayed on our website
·        Your name displayed on our swim team t-shirt
SILVER Sponsor – Donations over $250
·        Previous levels benefits PLUS:
·        1/4 page ad in home swim meet heat sheets
·        Your name and logo on our swim team t-shirt
·        Your name and logo on sponsorship banner displayed at public pool all summer
·        Sponsorship recognition in GatorAid 5K Race (Sponsor by February 1, 2015)
·        $15 of donation earmarked for the Morlino Swim Scholarship fund
GOLD Sponsor - Donations over $500
·        Previous levels benefits PLUS:
·        1/2 page ad in home swim meet heat sheets
·        Preferred position and increased logo size on pool banner
·        $25 of donation earmarked for the Morlino Swim Scholarship fund
PLATINUM Sponsor – Donations over $1000
·        Previous levels benefits PLUS:
·        Full page ad in home swim meet heat sheets
·        Specific mention at pool events (meets, picnics, banquets)
·        1/4 ad in the Jefferson Swim League Heat Sheet magazine which is seen by thousands at our championships at UVA
·        You may sponsor one (1) new child to swim free of charge or donate to Morlino Swim Scholarship
WORLD CHAMPION Sponsors – Preferred Sponsorships
·        $2,000 Level: Concessions, Snack Station, 50/50 Raffle, Team Picnics, GatorAid 5K)
·        $5,000 Level: Season Sponsorship – “The Louisa Gators 2015 Season Sponsored by…”
·        Previous levels benefits PLUS:
·        Full page ad in JSL Heat Sheet Championship magazine
·        Preferred placement of oversized logo where appropriate
·        Separate applicable signage/banner for sponsored inventory
·        $2K: You may sponsor two (2) new children to swim free of charge
·         $5K: You may sponsor five (5) new children to swim free of charge
Please feel free to contact me if you have questions or concerns!  Feel free to forward this email to any family you know who may be interested in participating.  In the event your swimmer will not be participating with us this summer, let me know and I will remove you from our email list!  See you soon!!!
Coach Debra